CDD 18 mois : Contract Archivist/National University of Ireland, Galway – James Hardiman Library (Éire/Irlande)

  • Poste : Contract Archivist / Archiviste contractuel.
  • Employeur : National University of Ireland, Galway/NUI Galway, James Hardiman Library / Université de Galway, Bibliothèque James Hardiman (Éire/République d’Irlande).
  • Offre : 18 month contract / CDD de 18 mois.
  • Date limite de candidature : 30 novembre 2017.

[Annonce originelle rédigée en anglais]


NUI Galway has a strong tradition of teaching, research and innovation, with many recent successes. The University’s strategic plan, Vision 2020, outlines its ambitions as follows:  “NUI Galway will be a leading global university, renowned for our distinctive areas of research, recognised as an institution of choice for our teaching and scholarship, celebrated for our outstanding engagement with wider society, and enriched by a dynamic network of partnerships ». The Library has also published a closely aligned strategy titled The Journey to 2020 with six priorities which include:

  • Access to excellent and relevant collections.
  • High-impact publication of research, data and digital content.

The Library of National University of Ireland, Galway, is named after James Hardiman, born in 1782, noted antiquarian and author of the standard history of Galway and other works and first Librarian of the College (1849-1855). The James Hardiman Library is the main Library for the University and is located at the heart of the campus. There is also a separate Medical Library, recently extended and refurbished, in the Clinical Sciences Institute at University College Hospital. The Hardiman Building for Arts, Humanities and Social Sciences research, adjoining the James Hardiman Library, opened in 2013. The incorporation by NUI Galway of Shannon College of Hotel Management includes its Library and a similar incorporation of St. Angela’s College Sligo will be completed in September 2017.

The Journey to 2020 outlines the strategy of the Library as NUI Galway’s hub for scholarly information discovery, sharing and publication. Other documents of note are the Collections Strategy, the Archives Strategy and the Digital Scholarship Enablement Strategy.

The Library contains over 530,000 printed books, with the total stock being nearer to 700,000 volumes. There is a strong emphasis on electronic access and NUI Galway is a member of IReL (the Irish Research eLibrary), a nationally funded programme to acquire electronic content on a consortium basis. The Library provides access to more than 60,000 electronic journal titles in full text, along with over 350,000 electronic books.

Archives and special collections are vital to the academic mission of the University. Areas of focus for archives are literature, theatre, film and the performing arts, and historical and political collections, all including significant Irish-language and regional material. A major project to digitise the archive of the Abbey Theatre was completed in 2015 and reflects an increasing focus on digital publishing, curation and access.  Complementing the archives are special collections, whose particular strengths include folklore, Irish-language materials and travel literature relating to Ireland.

The Library employs 88 members of staff (including student shelvers) or 68.7 FTE. Total recurrent funding for 2017/2018 is more than €6M, including an information resources budget of €1,55M. Building space is 13.5m2, incorporating a share of the Hardiman Research Building, as well as off-site storage, and a total of just over 2,000 reader spaces. The Assistive Technology Service and Academic Writing Centre are also based in the Library. Term-time opening hours are 0830-2200 Monday-Friday, 0830-1730 Saturday and 1000-1730 Sunday. The main Library system is Aleph, supplemented by others including Primo (discovery), CALM (archives), DSpace (institutional repository), Islandora (digital collections) and Talis Aspire (reading list management). The Alma Library Services Platform will replace Aleph later in 2017.

University staff and students are the primary audience, but services are also available to external members (for a fee), visitors and members of other universities. The Library is accountable for its service provision to a range of parties: the University Management Team, specifically the Registrar and Deputy President; University committees, notably the Library Strategy Committee and the Archives Strategy Committee; and all service users.

The post of Contract Archivist is vital to delivering on each of these priorities. A contract of 18 months’ duration will catalogue the archive, including selectively digitised materials, of Conradh na Gaeilge, which was recently deposited at the University. The collection consists of 521 archive boxes and contains material spanning over a century of Conradh’s existence, providing an unparalleled insight into linguistic, cultural, social and political aspects of Ireland’s past. It joins other Irish-language collections at NUI Galway. These include manuscripts related to Douglas Hyde, the Bairéad collection of folklore sources, and the papers of Pádraig Ó Mathúna, Proinsias Mac Aonghusa and Éamon de Buitléar. An Interest Group of experts, internal and external to NUI Galway, will be established to ensure the active development of the Conradh na Gaeilge archive.

The archives at NUI Galway have in recent years enjoyed a phase of significant expansion, stimulated in particular by the availability of state-of-the-art facilities for archives in the Hardiman Research Building. The quality of spaces for storage, access and engagement in this building has proved influential in attracting some major collections and promoting strong use and engagement of new audiences through training, exhibitions, conferences, presentations and other forms of outreach. Digitisation and digital access to collections are a major feature too. Notable projects have been the creation of the Abbey Theatre and Gate Theatre Digital Archives. 

The CALM system is used for archive description and searching. The core staffing of archives and special collections consists of two permanent archivists, a Special Collections Librarian and two Senior Library Assistants, complemented by other staff, notably in the Digital Publishing and Innovation Team. A new Archives Strategy Committee was established in 2014, its membership reflecting a strategic focus and an outward perspective to maximise connectivity with the University’s academic mission. The Library has published an archives strategy to 2020.

This is an ideal time to join the Library as it continues its Journey to 2020. Our vision is that the Library will be a catalyst for success as NUI Galway’s hub for scholarly information discovery, sharing and publication. It will power the University’s scholarship through skilled staff, rich collections, creative learning spaces and integrated discovery and publishing channels. The successful candidate will, in addition to having relevant experience, bring ambition, ability to learn new skills, adaptability and agility to this exciting position.


The postholder will catalogue the archive of Conradh na Gaeilge, including selectively digitised material which was recently deposited at the University.  The collection consists of 521 archive boxes and contains material spanning over a century of Conradh’s existence, providing an unparalleled insight into linguistic, cultural, social and political aspects of Ireland’s past.

Role Relationships :

The Contract Archivist  reports to the Head of Collections.

S/He will have specific job contact with:

  • University Librarian.
  • Archives and Special Collections Staff.
  • Digital Publishing and Innovation Staff.
  • Research and Learning Staff.
  • Academic Staff.
  • Archives Strategy Committee.
  • Archive Interest Group.
  • Archive depositor personnel.

S/He will have general job contact with other Library and University Staff.

Main purpose of job : To catalogue the archive of Conradh na Gaeilge, including selectively digitised material.

Main duties and responsibilities :

  • Receive archive and ensure its secure storage.
  • Devise, in collaboration with researchers and prospective users, a logical and consistent arrangement for the archive to enable easy user navigation.
  • Consult with researchers and prospective users to identify and agree a selection of materials for digitisation.
  • Document a project plan to ensure completion of appropriate levels of cataloguing and selective digitisation within the term of the contract.
  • Catalogue the archive to agreed targets and standards, using the CALM archives system.
  • Describe selectively digitised materials, using the Islandora digital asset management system.
  • Ensure optimal workflows for rapid throughput and accurate recording.
  • Review all material in the archive in any format to identify anything sensitive.
  • Ensure compliance with data protection legislation.
  • Liaise with depositor personnel regarding any of the above.
  • Report progress at regular intervals to Library management, researchers, the Archives Strategy Committee and the Conradh na Gaeilge Archive Interest Group.
  • Manage any assigned staff.
  • Provide documentation to promote use of the archive in teaching and research programmes.
  • Present an overview of the archive at its launch conference and support other promotional initiatives, including exhibitions.
  • Perform other duties as may be assigned by the University Librarian or designated line manager.

Please note: This job description reflects the core activities of the role, and as the University and the post holder develop, there will inevitably be changes in the emphasis of duties. It is expected that the post holder will recognise this, and adopt a flexible approach to work and be willing to participate in training.

Special Features of Job :

  • Competency in Irish Language at the following level:  Irish Oral Test Level C2 and Irish Written Test Level C2.
  • Candidates will be required to complete an Irish Language assessment (see attached Irish Language Assessment Grid).

Conditions d’exercice :

  • Contract full-time for 18 months / CDD de 18 mois à temps complet.
  •  Salary / Rémunération :
    • €40,846 – €50,303 p.a. (Assistant Librarian II Scale)
    • €48,197 – €57,511 p.a.   (Assistant Librarian I Scale)
    • This appointment will be made on point 1 of the scale in line with current Government pay policy.
    • For pre 1995 public sector entrants in Ireland, the D class Salary rates will apply.


Qualifications & Experience :

S/he must have:

  • A degree plus a professional archival qualification accredited or recognised by the Archives and Records Association.
  • Relevant work experience at professional level, preferably in an academic/research information environment.
  • Competency in Irish Language at the following level: Irish Oral Test Level C2 and Irish Written Test Level C2.  (Candidates will be required to complete an Irish Language assessment).
  • Practical deployment of metadata, preservation and other standards.
  • Excellent IT skills, including use of archives management software.
  • Excellent interpersonal and written/verbal communication skills.

Attributes :

  • Strong customer focus and commitment to quality service.
  • Confidence in working with a range of stakeholders.
  • Ability to produce accurate, high-quality work to tight deadlines.
  • Self-motivation, initiative and a flexible approach to change and work demands.
  • Analytical and business-like approach.


  • Applications should be submitted online. For more information and Application Form please see website:
  • Please note that appointment to posts advertised will be dependent upon University approval, together with the terms of the Employment Control Framework for the higher education sector.
  • Closing date for receipt of applications is 17:00 (Irish Time) on Thursday, 30th November 2017. It will not be possible to consider applications received after the closing date.
  • Garda vetting may apply. Appointments will be conditional on work authorisation validation.
  • Further details are available at including a list of ineligible categories for employment permits.

Non NUI Galway employees : If you are not a current NUI Galway employee please use the NUI Galway online recruitment portal to apply for this post.

Please ensure that you read the attached guide prior to applying for this post and allow sufficient time to make your online submission in advance of closing date. 

Please note that closing dates/ times will not be extended for user error.

Late applications will not be accepted.

The completed application document must be submitted online to reach the Human Resources Office no later than 17.00 (Irish Time) on Thursday, 30th November 2017.  

All applicants will receive an acknowledgement of application. If you do not receive an acknowledgement of receipt of your application or if you have any other queries regarding the application process :


Source : NUI Galway / Université d’Irlande à Galway.