CDI : Archivist, Archives & Special Collections/University of Southampton (UK/Royaume-Uni)

  • Poste : Archivist, Archives & Special Collections / Archiviste, Archives et collections spéciales.
  • Employeur : University of Southampton (Russell Group), Professional Services Department, Library, Special Collections Division / Université de Southampton (Réseau Russell), Bibliothèque, Division des Collections spéciales (Royaume-Uni).
  • Offre : Full Time Permanent / CDI à temps complet.
  • Cadre d’emploi/Grade : poste de catégorie MAS, niveau 4.
  • Date limite de candidature : 20 novembre 2017.

[Annonce originelle rédigée en anglais]


We are looking for a qualified archivist, preferably with experience of working with nineteenth-century and twentieth-century archive collections, a working knowledge of at least one language other than English relevant to the collections, and knowledge of archives in the higher education sector to join our Special Collections Division. The University’s archival holdings are especially strong in political and military material of the nineteenth and twentieth centuries, along with collections relating to the Jewish peoples.

The post holder will join a team providing a full range of archival services, from cataloguing of collections, working with researchers in the reading room and providing research support to students, to archival surveys, the preparation of exhibitions and other outreach activities, including the use of social media.


Post responsible to : Head of Archives.

Post responsible for : None.

Job purpose :

  • To provide professional knowledge and expertise for the planning, development, delivery and enhancement of archive services, and to provide specialist advice to users of the Special Collections, using a thorough and expert knowledge of specialist collections and of their use and potential.
  • The postholder will support teaching, learning, research and engagement across the university and beyond, providing advice and information, preparing catalogues and lists, and making collections available to support the full range of users

Key accountabilities/Primary responsibilities :

1 / To provide professional knowledge and expertise to design, deliver, evaluate and promote archive services to support users in their research and reference needs, ensuring continuity, effectiveness and quality of the services – 25 % time

2 / To assess information needs and service expectations of all users of the collections, and respond effectively – 10 % time

3 / To contribute to the management and development of the archive collections, including supervision of the Archives Reading Room, listing, cataloguing and retrieval, to ensure effective service delivery – 30 % time

4 / To advise and guide users in the use of the collections, including answering enquiries, assisting research related to holdings, and instructing researchers in the use of specialist material – 10 % time

5 / To contribute to outreach and engagement activities, both physical and virtual, to raise awareness and use of the collections, collaborating with colleagues from Arts at University of Southampton, academic staff, and others, to support teaching, learning and public – 5 % time

6 / To support security and curatorial duties within Special Collections as a member of the Special Collections Division to contribute to the delivery of an integrated service – 5 % time

7 / To support and participate in the development of Library and Special Collections policy and strategy, including service monitoring and enhancement, and training and development to support user needs – 5 % time

8 / To participate in, and if appropriate lead, expert networks, groups and workshops to build and maintain expertise in relevant areas, working collaboratively with other Library, academic, and professional services staff – 5 % time

9 / Keep up to date with professional developments and participate in appropriate professional activities to support service development and innovation – 5 % time

10 / Any other duties as allocated by the line manager following consultation with the post holder.

Internal and external relationships :

  • Professional and service relationships with staff, undergraduates and postgraduates, using the collections, including attending professional meetings to ensure that issues with Special Collections are identified and represented.
  • Links with colleagues within the Library on all sites to provide an integrated service.
  • Liaison with depositors and donors in managing and exploiting the collections.
  • Liaison with external groups, both organisations and individuals, to deliver services, promote the exchange of information, and bring in best practice.

Special Requirements : Additionally the post holder will be required to :

  • Show personal commitment to the values of the service.
  • Demonstrate commitment to maintaining professional knowledge and awareness through continuing personal and professional development of self, for those in the teams managed and to support for wider Library and University development in relation to the area of work.
  • Fulfil the responsibilities for employees and managers as set out in the University Health and Safety Policy and procedures.
  • Demonstrate commitment to equality and diversity.
  • Willingness to work at other campus locations and to cover external events and meetings which may on occasion involve out of hours working is an expectation of this role.

Conditions d’exercice :

  • Full Time Permanent / Poste permanent à temps complet.
  • Salary : £29,799 to £36,613 / Rémunération : 29 799 à 36 613 Livres Sterling/an.
  • Location / Lieu de travail : Highfield Campus.


Qualifications, knowledge and experience :

Essential :

  • Skill level to HND/Degree and professional qualification in archive studies.
  • Proven experience of planning and progressing work activities within broad professional guidelines and/or broad organisational policy.
  • Understanding of how the specialist/professional services provided by the post-holder support the objectives of the University.
  • Able to apply an awareness of principles and trends in a specialist or professional field and an awareness of how this affects activities in the University.

Desirable :

  • Knowledge of the HE sector and its use of archives.
  • Knowledge of digital curation practices.

Planning and organising : Able to seek opportunities to progress a broad range of activities within professional guidelines and in support of University policy.

Problem solving and initiative : Able to develop understanding of long-standing and complex problems and to apply professional knowledge and experience to solve them.

Management and teamwork : Able to proactively work with colleagues in other work areas to achieve outcomes.

Communicating and influencing :

  • Able to provide accurate and timely specialist guidance on complex issues relating to discovery and catalogues.
  • Able to use influencing and negotiating skills to develop understanding and gain co-operation.

Special requirements : Working knowledge of at least one foreign language other than English of special relevance to the archive collections (these include, but are not limited to, French, Spanish, Portuguese, German, Yiddish and Hebrew).


If you need any assistance, please call Sam Stubbs (Recruitment Team) on +44 (0)23 8059 4046.


Application Procedure :


Source : University of Southampton / Université de Southampton.