CDD : Archive Assistant, Barnardo’s, London (UK)/Assistant.e Archiviste pour l’ONG Barnardo’s à Londres (Royaume-Uni)

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  • Poste : Archive Assistant / Assistant.e Archiviste.
  • Employeur : Barnardo’s, Archive Service, London (UK) / Organisation caritative Barnardo’s, Service des Archives – Londres (Angleterre, Royaume-Uni).
  • Offre : recrutement contractuel : CDD.
  • Date limite de candidature : 15 mars 2019.

[Annonce originelle rédigée en anglais]

EMPLOYEUR & CONTEXTE :

Since 1867, Barnardo’s archival collections have continuously captured the role the charity has played in supporting hundreds of thousands of children and families through vital services, projects, research and campaigns. Essentially, they illustrate the large influence the charity has had on the progress of social welfare policy and practice for children in the UK, during the last two centuries.

Thus far, the Archive Service has only had the facilities and resources to support a small number of key research projects, therefore, the aim of the ‘Transforming Lives: Cataloguing the history of social welfare and health at Barnardo’s (1867 – 1980)’ project, funded by a Wellcome Trust Research Resources Award is to raise awareness of the value of these collections, increase levels of access and more widely engage with health-related humanities and social science research audiences.

To achieve these aims, an Archive Assistant will be appointed to assist the Project Archivist in increasing access through the arrangement, description and cataloguing of two of Barnardo’s collections; the Child Care Records Collection and the Corporate Collection.

POSTE & MISSIONS :

Job Purpose :

  • To assist in the arrangement, description and cataloguing of Barnardo’s archival collections, as part of a project titled ‘Transforming Lives : Cataloguing the history of social welfare and health at Barnardo’s (1867 – 1980)’, funded by a Wellcome Trust Research Resources Award.
  • Provide support to ensure the effective delivery of the wide range of services provided by Making Connections.

Key Responsibilities :

  • Participate in the arrangement, description and cataloguing of Barnardo’s archival collections, as part of a project titled ‘Transforming Lives : Cataloguing the history of social welfare and health at Barnardo’s (1867 – 1980)’.
  • Assist the Archive Manager and Project Archivist in accordance with the objectives, policies and procedures of Making Connections and the project.
  • Produce ISAD(G) compliant catalogue descriptions of collections included in the project scope. This includes conducting relevant background research, arrangement, and making the catalogues available online at series level, where appropriate.
  • Ensure that any sensitive/personal data is catalogued in compliance with relevant legal or data protection requirements.
  • Undertake preservation tasks ensuring that collections are handled, packaged and stored according to best practice and the requirements of PD : 5454.
  • Promote the project within and beyond Barnardo’s; including delivery of talks and Guild Messenger Magazine or social media content.
  • Provide efficient and confidential support to the social workers and management team.
  • Have personal contact with visitors to the service and those service users requesting information about access to records.

Key Activities :

  • Respect and work according to Barnardo’s Basis and Values in all aspects of your job and be responsible for demonstrating these in the course of daily work.
  • Comply with all Barnardo’s Policies and Procedures in relation to your area of work.
  • Attend meetings, presenting information as appropriate and contributing to the development of services, and implementation of agreed plans and policies.
  • Assist in induction courses talking with new Barnardo’s staff, corporate visitors and students promoting the work of the service and the organisation.
  • Maintain effective systems for liaising with other voluntary agencies, local authorities, the UK and overseas, and within Regions and Nations to facilitate learning and best practice within and outside the organisation.
  • Promote the use of Information Technology and ensure compliance with Barnardo’s recording systems and standards.
  • Respect and work according to Barnardo’s Basis and Values in all aspects of your job and be responsible for demonstrating these in the course of daily work.
  • Promote equality and diversity in all areas of work and communicates a positive message both internally and externally.
  • Comply with all Barnardo’s Policies and Procedures in relation to your area of work.
  • Contribute to the dissemination of new legislation, knowledge and practice to colleagues and other agencies as appropriate.
  • Act as a role model to staff, setting clear agenda for archives, contributing a sense of common purpose amongst all staff.
  • Keep up to date with developments in archive, retention, policy and other legislation.
  • Undertake collections handling; including heavy lifting of material, accessing materials stored at height and using stepladders.
  • Be proactive in promoting equality and diversity matters; monitoring compliance to legislation, policy and practice in all aspects of operations and encouraging the full engagement on such issues by staff and volunteers.
  • Promote good practice in equality and diversity in all areas of work.
  • Undertake any other duties which may be requested by the Archive Manager to fulfil the objectives of the role.
  • Follow safe systems of work at all times in accordance with your responsibilities as an employee and Barnardo’s Health and Safety and Fire Policies and Procedures. You should inform your line manager of any defects in Health and Safety arrangements in the workplace or in workplace activities, so that remedial action can be taken to prevent an accident or ill health.

This Job Description and Person Specification reflect the duties of the post as they exist at this time and may be subject to changed based on the needs of the Department Programme. The post-holder may be required to undertake other duties commensurate with the salary and competence requirements of this post from time to time as required.

Conditions d’exercice :

  • Contract type : Fixed term.
  • Hours : 36.25 pw.
  • Salary : £20,808.53 – £23,258.96 plus £1885.27 OLW.
  • Grade : D22A.
  • Job Family : Support Services (S).
  • Job Sub-Family : Other (O).
  • Organisational Level : Professional Level 1 (P1).
  • Area : London (R3).
  • Location : 140 Balaam Street, London, England.
  • Recrutement : contrat à durée déterminée.
  • Poste à temps plein : 36,25h/semaine.
  • Rémunération annuelle : de 20 808.53 à 23 258,96 Livres Sterling + plus 1885, 27 Livres Sterling OLW
  • Cadre d’emploi/Grade : Agents des services de support, grade D22A.
  • Lieu de travail : 140 Balaam Street, Londres, Angleterre, Royaume-Uni.

PROFIL :

PERSON SPECIFICATION : All criteria are essential unless indicated as desirable (D).

Please note : Applicants must demonstrate in their application form that they currently use the skills outlined below or have used them previously in employment, education, training, volunteering etc.

Education/Knowledge :

  • A first degree in a relevant subject.
  • A desire to gain pre-course experience or a student on an Archives and Records Association (ARA) recognised archives administration course.

Experience :

  • Using IT systems (Microsoft Office) and Axiell CALM Archive Cataloguing Software (D).
  • Maintaining administrative systems including databases.
  • Previous experience of working with confidential information/personal data.
  • Working within a multi-disciplinary team.
  • Using microfilm/fiche equipment to access archival material (D).
  • Experience of cataloguing, describing and accessioning archival material.

Skills/Abilities :

  • Ability to prioritise complex and competing workloads with minimal supervision to meet required deadlines.
  • Excellent interpersonal skills.
  • Ability to innovate and apply lateral thinking to solve a problem.
  • Excellent IT skills.
  • Project Management skills.
  • High standard of written and oral communication and good numeracy skills.
  • Ability to manually handle and manoeuvre ledgers, boxes and other archival material within the archive.

Circumstances :

  • Able to work in a non-smoking environment.
  • Able to undertake heavy lifting of material, accessing materials stored at height and using stepladders.
  • Flexibility in working hours and location, as per contract of employment.
  • Able to attend meetings and events outside of normal working hours if required.

Competencies :

  • Planning and Organising.
  • Concern for Accuracy.
  • Problem Solving.
  • Team Working.
  • Personal Growth.

Barnardo’s Basis and Values, and Equality, Diversity & Inclusion (EDI) Code of Conduct : Actively demonstrate Barnardo’s Basis and Values and EDI Code of Conduct in all areas of work :

  • Respecting the unique worth of every person.
  • Encouraging people to fulfil their potential.
  • Working with hope.
  • Exercising responsible stewardship.

CANDIDATURES :

  • Apply on line.
  • Closing Date :15 March 2019.
  • Postuler en ligne (site Emplois de Barnardo’s) : cliquer sur le bouton « Apply Now ».
  • Date limite de candidature : 15 mars 2019.

 

 

Source : Barnardo’s.