• Poste : Project Archivist / Archiviste, responsable de projet.
• Employeur : Barnardo’s, Archive Service, London (UK) / Organisation caritative Barnardo’s, Service des Archives – Londres (Angleterre, Royaume-Uni).
• Offre : recrutement contractuel : CDD.
• Date limite de candidature : 15 mars 2019.

[Annonce originelle rédigée en anglais]

EMPLOYEUR & CONTEXTE :

About Barnardo’s : At Barnardo’s we believe in children – no matter who they are, what they have done or what they have been through. Please read about our basis and values following the link below. You will be asked questions relating to them as part of the recruitment process for this role. Barnardo’s is committed to having a diverse and inclusive workforce for staff and volunteers. We actively encourage applications from disabled, Black, Asian and Minority Ethnic and male candidates as they are under-represented within Barnardo’s.

Context : Since 1867, Barnardo’s archival collections have continuously captured the role the charity has played in supporting hundreds of thousands of children and families through vital services, projects, research and campaigns. Essentially, they illustrate the large influence the charity has had on the progress of social welfare policy and practice for children in the UK, during the last two centuries.

Thus far, the Archive Service has only had the facilities and resources to support a small number of key research projects, therefore, the aim of the ‘Transforming Lives: Cataloguing the history of social welfare and health at Barnardo’s (1867 – 1980)’ project, funded by a Wellcome Trust Research Resources Award is to raise awareness of the value of these collections, increase levels of access and more widely engage with health-related humanities and social science research audiences.

Making Connections is seeking to appoint a Project Archivist to undertake a two year project entitled ‘Transforming Lives : Cataloguing the history of social welfare and health at Barnardo’s (1867 – 1980)’, funded by a Wellcome Trust Research Resources Award. The aim of the project is to catalogue two of Barnardo’s key collections and to increase levels of access, as well as more widely engage with health-related humanities and social science research audiences.

POSTE & MISSIONS :

Job Purpose :

• Facilitate and conduct the arrangement, description and cataloguing of Barnardo’s archival collections, as part of a project titled ‘Transforming Lives : Cataloguing the history of social welfare and health at Barnardo’s (1867-1980)’, funded by a Wellcome Trust Research Resources Award.
• Provide support to ensure the effective delivery of the wide range of services provided by Making Connections.

Key Responsibilities :

• Arrange, describe and catalogue Barnardo’s archival collections, as part of a project titled ‘Transforming Lives : Cataloguing the history of social welfare and health at Barnardo’s (1867-1980)’.
• Assist the Archive Manager in accordance with the objectives, policies and procedures of Making Connections and the project.
• Produce ISAD(G) compliant catalogue descriptions of collections included in the project scope. This includes conducting relevant background research, arrangement, and making the catalogues available online at series level, where appropriate.
• Ensure that any sensitive/personal data is catalogued in compliance with relevant legal or data protection requirements.
• Undertake preservation tasks ensuring that collections are handled, packaged and stored according to best practice and the requirements of PD : 5454.
• Assist in the organisation of a conservation project.
• Promote the project within and beyond Barnardo’s; including delivery of talks and Guild Messenger Magazine or social media content.
• Line-manage and mentor an Archive Assistant (Pre-course or student on an Archives and Records Association (ARA) recognised archives administration course).

Key Activities :

• Respect and work according to Barnardo’s Basis and Values in all aspects of your job and be responsible for demonstrating these in the course of daily work.
• Comply with all Barnardo’s Policies and Procedures in relation to your area of work.
• Develop project plans for archive preservation in conjunction with the management team.
• As a member of the management team, to implement agreed targets and ensure efficient throughput of work and management of workloads.
• Work with the Archive Manager to manage financial resources and funds acquired from the Wellcome Trust.
• Responsible for the accession and de-accession of archival material within Barnardo’s collections.
• Promote and maintain good practice in archival storage, care and handling, based on current standards and legislation for the long term preservation and sustainability of the archival collections.
• Undertake collections handling; including heavy lifting of material, accessing materials stored at height and using stepladders.
• Attend meetings, presenting information as appropriate and contributing to the development of services, and implementation of agreed plans and policies.
• Assist in induction courses talking with new Barnardo’s staff, corporate visitors and students promoting the work of the service and the organisation.
• Produce reports for key stakeholders and external funders.
• Work with Archive Manager to develop a front end portal to host Barnardo’s catalogue and enable series level access to Barnardo’s collections.
• Maintain effective systems for liaising with other voluntary agencies, local authorities, the UK and overseas, and within Barnardo’s Regions and Nations to facilitate learning and best practice within and outside the organisation.
• Promote the use of Information Technology and ensures compliance with Barnardo’s recording systems and standards.
• Respect and work according to Barnardo’s Basis and Values in all aspects of your job and be responsible for demonstrating these in the course of daily work.
• Promote equality and diversity in all areas of work and communicates a positive message both internally and externally.
• Comply with all Barnardo’s Policies and Procedures in relation to your area of work.
• Ensure regular supervision with direct reports to assess the quality of delivery and practice across the different work streams.
• Identify opportunities for learning to enhance performance and improve service.
• Represent the organisation at external meetings sharing information and practice and influencing future strategies and guidance.
• Contribute to the development of internal policies.
• Monitor sector development and good practice.
• Contribute to the dissemination of new legislation, knowledge and practice to colleagues and other agencies as appropriate.
• Act as a role model to staff, setting clear agenda for archives, contributing a sense of common purpose amongst all staff.
• Actively engage with staff on key aspects of their employment relationship in line with the role defined for a manager in People, Policy and Procedures.
• Keep up to date with developments in archive, retention, policy and other legislation; disseminate information to staff and encourage continuing professional and career development in staff.
• Provide supervision and performance management to direct report.
• Be proactive in promoting equality and diversity matters; monitoring compliance to legislation, policy and practice in all aspects of operations and encouraging the full engagement on such issues by staff and volunteers.
• Promote good practice in equality and diversity in all areas of work.
• Undertake any other duties that may be requested by the Archive and Records Manager in order to fulfil the objectives of the role.
• Follow safe systems of work at all times in accordance with your responsibilities as an employee and Barnardo’s Health and Safety and Fire Policies and Procedures. You should inform your line manager of any defects in Health and Safety arrangements in the workplace or in workplace activities, so that remedial action can be taken to prevent an accident or ill health.

This Job Description and Person Specification reflect the duties of the post as they exist at this time and may be subject to changed based on the needs of the Department Programme. The post-holder may be required to undertake other duties commensurate with the salary and competence requirements of this post from time to time as required.

Direct reports : Archive Assistant (x1).

Indirect reports : Archive and Administration Officers (x6).

Budget managed : £100k (up to) (Supported by the Service and Archive Managers).

Key working relationships :

• Internal : Business Line Colleagues as necessary.
• External : Academic Researchers and all relevant Service Users.

Conditions d’exercice :

• Contract type : Fixed term.
• Hours : 36.25 pw.
• Salary : £28,631.52 – £36,680.98 plus £1885.27 OLW .
• Grade : D32A.
• Job Family : Support Services (S).
• Job Sub-Family : Other (O).
• Organisational Level : Professional Level 2 (P2).
• Area : London (R3).
• Location : 140 Balaam Street, London, England.
• Recrutement : contrat à durée déterminée.
• Poste à temps plein : 36,25h/semaine.
• Rémunération annuelle : de 28 631,52 à 36 680,98 Livres Sterling + plus 1885, 27 Livres Sterling OLW.
• Cadre d’emploi/Grade : Agents des services de support, grade D32A.
• Lieu de travail : 140 Balaam Street, Londres, Angleterre, Royaume-Uni.
  

PROFIL :

The ideal candidate will have a post graduate qualification or equivalent in archive administration (and records management) and people/project management experience. They will have the ability to work independently and contribute to a supportive team, using their own initiative and demonstrating excellent attention to detail.

PERSON SPECIFICATION : All criteria are essential unless indicated as desirable (D).

Please note : Applicants must demonstrate in their application form that they currently use the skills outlined below or have used them previously in employment, education, training, volunteering etc.

Education/Knowledge :

• A first degree in a relevant subject.
• A post graduate qualification or equivalent in archive administration (and records management) from an Archives and Records Association (ARA) recognised institution.
• Minimum of 3 year post-qualification experience.
• High degree of IT literacy (Microsoft Office) and experience using archive cataloguing software (Axiell CALM).
• Good knowledge of archival policies, procedures, standards, data protection and other relevant information related legislation.
• Good working knowledge of preservation, conversation and handling of archival material.

Experience :

• Three years’ experience working in an archive setting.
• Considerable experience of archival cataloguing to ISAD(G).
• Using IT systems (Microsoft Office) and Axiell CALM Archive Cataloguing Software.
• Maintaining administrative systems including databases.
• Providing statistical information.
• Previous experience of working with confidential information/personal data.
• Working within a multi-disciplinary team.
• Using microfilm/fiche equipment to access archival material (D).
• Experience of cataloguing, describing and accessioning archival material.
• Producing reports for stakeholders.

Skills/Abilities :

• Ability to prioritise complex and competing workloads with minimal supervision to meet required deadlines.
• Excellent interpersonal, negotiating and influencing skills.
• Ability to innovate and apply lateral thinking to solve a problem.
• Excellent IT skills.
• Project Management skills.
• High standard of written and oral communication and good numeracy skills.
• Ability to manually handle and manoeuvre ledgers, boxes and other archival material within the archive.

Circumstances :

• Able to work in a non-smoking environment.
• Able to undertake heavy lifting of material, accessing materials stored at height and using stepladders.
• Flexibility in working hours and location, as per contract of employment.
• Able to attend meetings and events outside of normal working hours if required.

Competencies :

• Planning and Organising.
• Concern for Accuracy.
• Problem Solving.
• Team Working.
• Team Leadership.
• Developing Others.
• Personal Growth.

Barnardo’s Basis and Values, and Equality, Diversity & Inclusion (EDI) Code of Conduct : Actively demonstrate Barnardo’s Basis and Values and EDI Code of Conduct in all areas of work :

• Respecting the unique worth of every person.
• Encouraging people to fulfil their potential.
• Working with hope.
• Exercising responsible stewardship.

Leadership and Management Behaviours : Act as a role model for the Barnardo’s Leadership and Management behaviours :

• Driven to deliver.
• Leading and engaging.
• Strategic thinking.

CANDIDATURES :

• Apply on line.
• Closing Date :15 March 2019.
• Pre-employment checks will be required for the role.
• Postuler en ligne (site Emplois de Barnardo’s) : cliquer sur le bouton « Apply Now ».
• Date limite de candidature : 15 mars 2019.

 

 

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Source : Barnardo’s.