• Poste : Internal documentation and archivist / Archiviste, administrateur/trice de la documentation interne.
• Employeur : David Chipperfield Architects, London, UK / Agence d’architecture David Chipperfield – Londres (Royaume-Uni).
• Offre : recrutement contractuel : CDI.
  

[Annonce originelle rédigée en anglais]

EMPLOYEUR & CONTEXTE :

David Chipperfield Architects is a leading international practice with offices in London, Berlin, Milan and Shanghai. We are looking for an administrator to assist our business support team with a wide variety of systems related tasks. Successful candidate will report to an Associate director and works with in-house counsel and systems analyst to rationalise internal processes, to streamline project set up and ongoing management. This is a full time, permanent role, which demands a dedicated self-starter with team spirit who shares our creative ambitions.

POSTE & MISSIONS : 

Key responsibilities :

Project Administration :

• Identify and create project contacts on Deltek PIM.
• Maintain data consistency across projects.
• Identify and update incorrectly filed documents.
• Monitor project filing and co-ordinate quality controls.
• Update user guidelines as necessary and support training.
• In collaboration with project architects, oversee filing, archiving and weeding of documents and emails at the end of each project stage, including appropriate tagging and naming of digital documents.
• Work with Contract Manager on project set up.
• Support Contract Manager in day-to-day activities.
• Ensure consistent filing of important project information.
• Other project administration tasks on Deltek as required.

Archiving :

• Log and archive project and accounts boxes, including organisation of transport to external archive.
• Liaising with senior staff, ensure the archiving policy is kept up-to-date.
• Carry out back filing of archived projects on Deltek.
• Maintain office files and shelves and ensure the office space is organised and managed efficiently.
• Review the archive database regularly and destroy expired records complying with GDPR regulations.
• Keep up-to-date records of models on site and in the external storage facilities.
• Organise transport to external storage and transport back to the office/other places as required.
• Co-ordinate an annual review of models in storage and of associated costs.
• Update the library catalogue.
• Organise and re-shelve sample library materials for architects’ project requirements.
• Other digital or physical filing as required.

Conditions d’exercice :

• Job type : Permanent role / Recrutement : contrat à durée indéterminée.
• Full time role / Poste à temps plein.
• Location (Lieu de travail) : David Chipperfield Architects, London, UK.

On top of a competitive salary, we offer staff a wide range of benefits: enhanced holiday, pension and parental leave provision, free access to cultural institutions, weekly in-house yoga classes, and we also have a league-winning football team.

After passing the probation period, staff are eligible for a discretionary bonus scheme, private healthcare, Employee Assistance programme, paid professional memberships, study trips in the UK and abroad, site visits, training opportunities (both inhouse CPD seminars and external courses), cycle-to-work scheme, interest-free season ticket loan etc.

We have a lovely in-house canteen and a growing internal cultural programme includes architectural film screenings, evening talks and drinks. We also often gather to celebrate staff milestones and arrange great summer, Christmas and Easter parties.

PROFIL :

Skills and competencies :

• Fluent spoken and written English.
• Proficiency in administrative and organisational duties.
• MS Office (Outlook, Word, Excel, PowerPoint).
• Experience with Deltek PIM (Union Square) desirable but not essential.

Person specification :

• Confident, assertive and well organised.
• Meticulous attention to detail.
• Strong multi-tasking skills, able to work under pressure.
• Professional with positive problem-solving attitude.
  

CANDIDATURES :

• To apply please quote ‘Internal documentation and archivist’ in the subject field of the email and send a CV with concise motivation letter and work sample, indicating your availability and salary expectation, to recruitment@davidchipperfield.co.uk
• David Chipperfield Architects is an equal opportunities employer and supports Women in Architecture.
• Pour postuler, veuillez adresser par courriel un CV avec lettre de motivation et échantillon de travail concis, indiquant votre disponibilité et vos attentes salariales, à : recruitment@davidchipperfield.co.uk – Indiquer « Internal documentation and archivist » dans le champ « Objet » du courriel.

Source : David Chipperfield Architects.