POSTE/CDI : Digital Archivist, Monash University, Clayton Campus, Australia / E-Archiviste à l’Université Monash, campus de Clayton (Australie)

  • Poste : Digital Archivist / E-Archiviste.
  • Employeur : Monash University, Information Office, Unit eSolutions, Records and Archives Services (RAS), Clayton Campus, Australia / Université Monash, Direction de l’Information, Unité eSolutions, Services d’archives historiques et contemporaines, Campus Clayton (Australie, État du Victoria).
  • Offre : poste permanent.
  • Date limite de candidature : 11 mars 2019.

[Annonce originelle rédigée en anglais]


Monash is a university of transformation, progress and optimism. Our people are our most valued asset, with our academics among the best in the world and our professional staff revolutionising the way we operate as an organisation.

eSolutions leads and directs the provision of IT solutions to the University. eSolutions is currently leading substantial technological, service and organisational reform in its role as a single IT function for the University that operates according to the following vision : we partner with our customers to provide complete solutions enabling the Monash academic mission and delivery of the strategic agenda. We aim to be a customer focused organisation delivering flexible, responsive, coherent ICT services.

Records and Archives Services (RAS) supports the University’s core functions of learning, teaching and research by improving recordkeeping practice and ensuring the University’s corporate memory is preserved.

eSolutions is a dynamic and innovative team. We have a new and exciting opportunity for an Archivist to use their technical competencies and flair in developing and implementing a program to ensure the effective archiving of digital records.


Reporting into the Archives Manager, your key duties will include but not be limited to :

  • Developing new systems and processes for the preservation of digital archives to enable compliance with relevant regulatory requirements.
  • Staying up to date with international practices and standards relating to digital archives and provide guidance on best practice for the University.
  • Integrating new and emerging trends within the industry with University policies and processes.
  • Promote the services offered by the team to the wider University.
  • Collaborate with other Universities and external parties on identifying and developing innovative approaches to the preservation of digital archives.


  • The position is required to develop and implement and operate a program to ensure all aspects of preservation, systems management, and repository management are in place for digital and physical archival records at Monash.
  • This role also needs to make sure policies and processes are undertaken in accordance with regulatory requirements and in line with external best practice in managing digital archives.
  • The position supports the Archives Manager in engagement with the University community to deliver quality archives management services as well as being responsible for the management of the University’s strategic direction in digital curation.

Reporting Line : This position reports to the Archives Manager, under broad direction, operating with a degree of autonomy.


  1. Support the University’s strategic direction in relation to managing and preserving digital, archival records while ensuring all relevant activities comply with relevant regulatory requirements.
  2. Provide mentoring and direction with respect to digital curation activities for the University, drawing on international practices and standards.
  3. Set up the University’s digital Archives repository and manage both the physical and digital repositories, ensuring all collections are stored and handled in accordance with relevant archival management, access and preservation standards.
  4. Ensure integration of latest technical knowledge with archival principles and practices.
  5. Develop and implement of policy, procedures, guidelines, and systems to support preservation of digital and physical archival records for the University.
  6. Promote the Archives services and collections, increasing availability to the University community and other users.
  7. Collaborate with other Universities in identifying, developing and implementing innovative approaches to the management and preservation of digital archival records, including liaison and collaboration with the academic program in Information Management in the Faculty of Information Technology.
  8. Represent Monash University Records and Archives in higher education and professional forums at a national and international level, especially in relation to digital preservation for archives.

Conditions d’exercice :

  • Duration : Continuing appointment.
  • Hours : full time.
  • This role is a full-time position ; however, flexible working arrangements may be negotiated.
  • Classification : HEW Level 8.
  • Salary : $98,155 – $108,345 pa HEW Level 08 (plus 17% employer superannuation).
  • Travel to other campuses of the University may be required.
  • There may be a requirement to work additional hours from time to time.
  • There may be peak periods of work during which taking of leave may be restricted.
  • Location : Monash University, Clayton campus, Victoria State, Australia.
  • Recrutement : poste permanent.
  • Poste à temps plein – Des modalités de travail flexibles de l’emploi peuvent être négociées.
  • Grade : HEW niveau 8.
  • Rémunération annuelle : de 98 155 à 108 345 dollars australiens par an, HEW niveau 08 (plus 17% de pension de retraite d’employeur).
  • Des déplacements vers d’autres campus de l’Université Monash peuvent être nécessaires.
  • Il peut être nécessaire de travailler des heures supplémentaires de temps à autre.
  • Durant les périodes de pointe, les congés peuvent être limités.
  • Lieu de travail : Université Monash, campus de Clayton (agglomération de Melbourne), État du Victoria, Australie.


Education/Qualifications :

The appointee will have :

  • Post graduate qualifications in the field of archives, record keeping or information management or progress towards post graduate qualifications and extensive relevant experience.
  • Or extensive professional archives experience and expertise.
  • Or an equivalent combination of relevant experience and/or education/training.

Knowledge and Skills :

  1. Demonstrated extensive experience in development of a significant component of an archives program, including in the development, implementation and management of a digital archives repository.
  2. Extensive knowledge of standards and legislation relating to recordkeeping in a university environment and an understanding of developments in information technology and their impact on recordkeeping.
  3. Demonstrated knowledge of best practice and experience developing standards in regards to digital recordkeeping and preservation.
  4. Leadership skills, including demonstrated ability to engage and motivate staff, and effectively manage the professional development of others.
  5. Strong strategic management and analytical thinking skills, judgment, and the ability to foster change through the development of innovative solutions with client groups.
  6. Outstanding communication and negotiation skills including the ability to provide authoritative advice, manage relationships and influence at all levels within the university and in the broader archival professional community.


  • Ms Lucy Davies, Archives Manager, Records & Archives Services, +61 3 9905 3078.
  • Auprès de Mme Lucy DAVIES, Responsable des Archives – Tél. : +61 3 9905 3078.


  • Job No. : 588741.
  • Closing Date : Monday 11 March 2019, 11:55 pm AEDT.
  • For instructions on how to apply, please refer to “How to apply for Monash Jobs”.
  • LEGAL COMPLIANCE : Ensure you are aware of and adhere to legislation and University policy relevant to the duties undertaken, including : Equal Employment Opportunity, supporting equity and fairness ; Occupational Health and Safety, supporting a safe workplace ; Conflict of Interest (including Conflict of Interest in Research) ; Paid Outside Work ; Privacy ; Research Conduct ; and Staff/Student Relationships.
  • Apply on line.
  • Référence du poste : 588741.
  • Date de clôture des candidatures : lundi 11 mars 2019, à 23h55.
  • Pour connaître les modalités de candidature, merci de consulter la page « How to apply for Monash Jobs« .
  • Postuler  en ligne (site de l’Université Monash) : cliquer sur le bouton « Apply now« .
  • Dispositions légales de recrutement de l’Université Monash : assurez-vous de connaître et d’adhérer aux dispositions légales et aux politiques menées par l’Université en rapport avec les tâches à assumer, notamment : Égalité des chances en matière d’emploi (équité et justice) ; Santé et sécurité au travail ; Conflit d’intérêts (y compris conflit d’intérêts dans la recherche) ; Travail extérieur rémunéré ; Intimité  ; Conduite de la recherche ; et les relations entre le personnel et les étudiants.



Source : Monash University.